DEPUTY MINISTRY OF ADMINISTRATIVE & FINANCIAL AFFAIRS

This Directorate has a dual responsibility for managing and co-ordinating the financial and administrative affairs of the Ministry. As such, the Directorate has a leading role in achieving the Ministry’s supporting strategic objective for 2015 – ‘to ensure that MOCI has the capacity to deliver on its role’. Read More
 
Honored Doctor Sadruddin Sahar son of Noor Ahmad was born in 1953 Kunduz city. He completed his secondary education in kunduz province Sher khan high school in 1970, then he accede in the Medicine faculty of Kabul and within the year of 1978 he obtained his Doctors Degree in the mentioned university with honored degree. Read More
 
This Directorate has a dual responsibility for managing and co-ordinating the financial and administrative affairs of the Ministry. As such, the Directorate has a leading role in achieving the Ministry’s supporting strategic objective for 2015 – ‘to ensure that MOCI has the capacity to deliver on its role’. Read More
 
The purpose of the Gender Unit is to ensure equal opportunities for the economic and social advancement for women both within MOCI and within the Afghan economy as a whole. As such, this Unit contributes to MOCI’s strategic objective for 2015 - ‘to ensure the private sector operates fairly and equitably’, as well as providing important input into MOCI’s strategic objective to ....  Read More
 
The Human Resources Directorate (HRD) has a critical role to play to ensure that MOCI has the human resource capacity to fulfil the Ministry’s responsibilities and achieve its strategic objectives.  It can therefore be considered a prominent actor for achieving MOCI’s higher strategic objective for 2015, of ensuring that MOCI has the capacity to deliver on its role. Read More
 
The Public Relations and Information Directorate (PRID) is charged with improving the image and credibility of MOCI and managing Ministerial relationships with external stakeholders. Its focus on formulating and communicating messages, places the PRID at the fore of the work required to achieve MOCI’s sixth strategic objective ‘to promote the market economy and increase understanding of how it operates’. Read More
 
The core roles of the Information Technology (IT) Department include developing and maintaining reliable, sustainable and technically sound operating systems, networks, email, shared drives and internet access. Given the increasing importance of ICT in the activities of the Ministry (both day to day administration and specific applications in Directorates such as ACBR and.... Read More

This Directorate has a dual responsibility for managing and co-ordinating the financial and administrative affairs of the Ministry. As such, the Directorate has a leading role in achieving the Ministry’s supporting strategic objective for 2015 – ‘to ensure that MOCI has the capacity to deliver on its role’.
 
Budgeting
 
The Budgeting Department within the Directorate is responsible for budget formulation for the Ministry; oversight of the execution of the ordinary and development budget, and reporting to the Ministry of Finance.
 
Over the last twelve months, the Finance Department has received Technical Assistance (TA) from USAID to support better programme budget formulation in the ministry in line with MOF guidelines. The Department has also benefitted from a Financial Management Review undertaken by a DFID funded team. The Review identified a number of recommendations to the Departments, and provides the following insights into its current operations and performance:
 
  • Formulation of budgets: The Finance Department has successfully aligned its budget programmes with the MOCI structure, in accordance with MOF guidelines for programme budgeting. However, the Department has not yet established a budget formulation timetable, leading to late submission of budget documents at all stages of the budget development process. Moreover, there is no documented evidence (agenda/minutes) of the Programme Budget Implementation Team’s (PBIT) activities or decisions in 1388 and 1389 and the Department is unable to provide the Ministry of Finance with accurate budget costings due to the weak planning skills of line Directorates.
  • Budget execution: The Finance Department has exhibited a strong performance for execution of the recurrent budget in recent years, but remains very weak in executing the development budget.
  • Reporting: The Finance Department has exhibited sound performance on reporting to MoF through the Afghanistan Financial Management Information System (AFMIS)[1], and to the Ministry of Economy. The lack of reporting to ANDS has been noted but has been viewed as a product of the lack of instructions, guidelines or reporting templates received from the relevant bodies, rather than a failing of the Finance Department.

DEPUTY FOR ADMINISTRATIVE AND FINANCIAL AFFAIRS
 
Honored Doctor Sadruddin Sahar son of Noor Ahmad was born in 1953 Kunduz city. He completed his secondary education in kunduz province Sher khan high school in 1970, then he accede in the Medicine faculty of Kabul and within the year of 1978 he obtained his Doctors Degree in the mentioned university with honored degree.
 
It's mentionable that Doctor Sahar in 1978-1979 was the Director of health department of Faryab province and afterwards during 1981-1982 he was working as the Health care issues Moderator in the district of Andrab (Baghlan) province.
 
His Excellency during of 1984-1985 served as the Director of Health affairs in the provinces of Kapisa and Parwan and likewise in the years of 1985-1992 he was the Founder and Head of Health Committee of Nezaar Consultants in Afghanistan. 
 
Honored during years of 1993-1994 was appointed as the second deputy of Ministry of Public Health and then In view of the meritorious services he did, he was privileged to be the first deputy of the mentioned ministry during 1998-2001 years.
 
During of 2002-2003 he was the responsible of national program in world organization in Kabul province, at the same time was the responsible of managing Health organization relations with the governmental offices in the Kabul.
 
In the same manner from 2004-2011 has worked as administration and treatment deputy in the ministry of Public Health, and so for he served as the deputy of administration and financial affairs, Ministry of Commerce and Industries.
Honored Doctor has dominance and familiarity with the languages of Dari, Pashto, and English and has attended in many scientific and cultural conferences and workshops, and his personal interests are Humanity services, studying, sport, and traveling.

DIRECTORATE OF ADMINISTRATION AND FINANCE

This Directorate has a dual responsibility for managing and co-ordinating the financial and administrative affairs of the Ministry. As such, the Directorate has a leading role in achieving the Ministry’s supporting strategic objective for 2015 – ‘to ensure that MOCI has the capacity to deliver on its role’.
 
Budgeting
 
The Budgeting Department within the Directorate is responsible for budget formulation for the Ministry; oversight of the execution of the ordinary and development budget, and reporting to the Ministry of Finance.
 
Over the last twelve months, the Finance Department has received Technical Assistance (TA) from USAID to support better programme budget formulation in the ministry in line with MOF guidelines. The Department has also benefitted from a Financial Management Review undertaken by a DFID funded team. The Review identified a number of recommendations to the Departments, and provides the following insights into its current operations and performance:
 
Formulation of budgets: The Finance Department has successfully aligned its budget programmes with the MOCI structure, in accordance with MOF guidelines for programme budgeting. However, the Department has not yet established a budget formulation timetable, leading to late submission of budget documents at all stages of the budget development process. Moreover, there is no documented evidence (agenda/minutes) of the Programme Budget Implementation Team’s (PBIT) activities or decisions in 1388 and 1389 and the Department is unable to provide the Ministry of Finance with accurate budget costings due to the weak planning skills of line Directorates.
 
Budget execution: The Finance Department has exhibited a strong performance for execution of the recurrent budget in recent years, but remains very weak in executing the development budget.

Reporting: The Finance Department has exhibited sound performance on reporting to MoF through the Afghanistan Financial Management Information System (AFMIS) (The AFMIS is a comprehensive computerised system that records budgets, tracks expenditures and revenues, generates financial reports, transfers transactions and prints cheques. It was created in 2002 in the MoF Treasury. The system has been introduced to all the budgetary units, which are required to submit their financial management reports through AFMIS to MoF.), and to the Ministry of Economy. The lack of reporting to ANDS has been noted but has been viewed as a product of the lack of instructions, guidelines or reporting templates received from the relevant bodies, rather than a failing of the Finance Department.

MOCI GENDER UNIT

 
The purpose of the Gender Unit is to ensure equal opportunities for the economic and social advancement for women both within MOCI and within the Afghan economy as a whole. As such, this Unit contributes to MOCI’s strategic objective for 2015 - ‘to ensure the private sector operates fairly and equitably’, as well as providing important input into MOCI’s strategic objective to ‘ensure pro-poor growth’, given women are amongst the poorest members of society in Afghanistan. 
 
Furthermore, the Unit supports ANDS’ strategy for Gender Equality which envisions ‘a peaceful and progressive Afghanistan where women and men enjoy security, equal rights and opportunities in all spheres of life’.
 
To this end, the Gender Unit has responsibility for reviewing the current position of women within MOCI and identifying initiatives to improve their status. Within the economy more broadly, the Gender Unit will have a role to play in ensuring equal opportunities for women in key sectors and in encouraging greater female representation in business associations and advocacy groups.

Given the Unit has been only recently introduced under Pay and Grading, the focus of the Unit over the next twelve months will be on the foundation work for these initiatives.

HUMAN RESOURCES DIRECTORATE (HRD) 

The Human Resources Directorate (HRD) has a critical role to play to ensure that MOCI has the human resource capacity to fulfil the Ministry’s responsibilities and achieve its strategic objectives.  It can therefore be considered a prominent actor for achieving MOCI’s higher strategic objective for 2015, of ensuring that MOCI has the capacity to deliver on its role.
 
HRD has responsibilities for human resource planning and organisational and individual capacity development. This includes implementing the Pay and Grading reform, as well as conducting training needs assessments across the Directorates and implementing training and development programmes within MOCI. In response to resource planning initiatives, HRD also has a responsibility to attract and retain people, ensuring fair and effective recruitment procedures, and encouraging staff performance, commitment and morale through remuneration and working conditions. The direction of HRD’s work in these areas will be informed by the results of the Employee Survey of December 2010 which provides insights into the views of staff in relation to MOCI as an employer and workplace.
 
There is also an administrative dimension to the work of HRD such as managing and maintaining personnel records, as well as monitoring and logging performance of all staff. Having developed a performance management system over the last twelve months, the Directorate now has the responsibility of implementing that system to provide clear standards and feedback on individual performance against those standards. Implementation of the system will also provide a link between individual performance, attitudes and behaviour and the overall goals, culture and values of MOCI.
 
Over the course of the next year, HRD will focus primarily on successful implementation of the Pay and Grading reform, continuing the foundation work referenced in chapter 1.4. It will also improve administrative functions; undertaking the planning and execution of skills development programmes, in co-ordination with all line Directorates, and rolling out the performance management system.
 
BIOGRAPHY OF THE DIRECTOR OF HUMAN RESOURCES
 
Mirwais Ahmadzai is the Director of Human Resources at the Ministry of Commerce and Industries.  He is the son of Jalat Khan.  He was born in Mohammadagha District in Logar Province in 1973.  In 1979 Mirwais immigrated to Peshawar, Pakistan.  He completed his primary education in an Afghan refugee school and secondary school from Omar e Sani High School in Peshawar.
 
Next he went on to Preston University (PIMSAT) where he completed his Higher Education with MBA in Human Resources in 2004.  During his college studies, he was teaching English at Challenger English Language and Computer Center.  Mr. Ahmadzai was the Head of the Center until 2004. 
 
In July 2004 he became a Human Resources Specialist with the Da Afghanistan Bank (DAB), where he worked for 18 months.  Afterwards he joined the National Assembly (NA) as an International Administration Specialist under USAID.  Mr. Ahmadzai also worked for the Ministry of Finance (MoF) as an advisor to the minister in the field of reform.  In 2007 he supported the MoF as the Reform Implementation Management Unit (RIMU) coordinator under a World Bank project, a position he held for 3 years. 

In May 2010 he became the Lead of the Strategy and Policy Development Unit and Senior Advisor for CSMD under a USAID project. In January 2010 he joined MOCI as the head of Human Resources Directorate through MCP program of IARCSC.

PUBLIC RELATIONS AND INFORMATION DIRECTORATE (PRID)

 
The Public Relations and Information Directorate (PRID) is charged with improving the image and credibility of MOCI and managing Ministerial relationships with external stakeholders. Its focus on formulating and communicating messages, places the PRID at the fore of the work required to achieve MOCI’s sixth strategic objective ‘to promote the market economy and increase understanding of how it operates’.
 
The role of the PRID includes maintaining relationships, not only with industry, but with donors and partners in Parliament and elsewhere in Government. This Directorate also has the responsibility for accurately representing MOCI in the national and international media; through publicity of MOCI initiatives and achievements, and appropriate management of unforeseen issues or challenges that arise. Finally, the PRID will assume the responsibilities of speech writing, previously managed by the Office of the Chief of Staff.
 
There is, however, a separate dimension to PRID’s work which relates to the inflow of information into the Ministry to raise awareness amongst MOCI staff of external changes that could have an impact on the Ministry’s core activities.

However, much of the work of the Directorate in this coming year will focus on building the relationships externally and mastering the new function of speech writing.

DEPARTMENT OF INFORMATION AND COMMUNICATION TECHNOLOGY

The core roles of the Information Technology (IT) Department include developing and maintaining reliable, sustainable and technically sound operating systems, networks, email, shared drives and internet access. Given the increasing importance of ICT in the activities of the Ministry (both day to day administration and specific applications in Directorates such as ACBR and the Finance Department), the IT Department assumes particular importance for the Ministry in successfully realizing MOCI’s seventh strategic objective of ensuring that MOCI has the capacity to deliver on its role.
 
The IT Department is also responsible for managing a help desk and providing ongoing support to staff on all approved applications. Moreover, the IT has a responsibility to introduce security and anti-virus measures to MOCI IT systems; create IT procurement and usage policies for the Ministry, and to develop IT literacy of staff throughout the MOCI (this includes facilitating the provision of relevant IT trainings).
 
In June 2010, USAID produced an Information Technology Roadmap which provided guidance on the priorities over the next period of the IT Department’s work. The objectives, activities and outcomes for the year ahead are faithful to the priorities identified in the Roadmap.