Advisor, Procurement and contract management

 
TITLE: Advisor, Procurement and contract management
REPORTS TO: Deputy Minister for Admin & Finance of the Ministry of Industry and
 Commerce 
LOCATION: Kabul, Afghanistan
Nob of job:1
OBJECTIVE: 
It is expected that the Procurement Advisor will provide conceptual, technical and implementation support particularly to DM for Admin and finance and Procurement department of Ministry of industry and commerce (MoIC) in procurement related issues and provide technical support and assistance to the procurement department staff in resolving overall procurement related issues.

Meanwhile s/he will technically oversee the current procurement modalities, appeals, complains, grievances redresses mechanism then s/he will develop the result note on functionality of targeting mechanism in the context of Afghanistan. S/he will particularly carry out the following duties and function but not limited to:
 
PRINCIPLE ACCOUNTABILITIES:
1. Providing advice and ensure that all the procurement activities of the MoIC conform and are compliant with Government of the Islamic Republic of Afghanistan laws.
2. Providing planning and management oversight for all procurement activities of MoIC.
3. Support the procurement department in preparing the Procurement Plans and execution of all procurement related activities and not limited to the following.
4. Preparation of Bidding documents for the procurement of works, goods and services in accordance with activities defined in the Procurement Plan of the project.
5. Preparing Shortlisting and Bid/Proposal Evaluation Reports and Award recommendations for approval by the Authorities.
6. Provide support Procurement department employees in all procurement related issues.
7. Provide support to the Contract Management employees in preparing, execution, monitoring and follow up of the project contracts.
8. Providing critical procurement advice to the Procurement Unit on commercial aspects of Terms of References (TOR) and Request for Proposals (RFPs), evaluation of Expression of Interest (EOI) and Technical and Financial Proposals for selection of Consultants for Technical Assistance.
9. Participate/Assist in the evaluation of EOI, Technical and Financial Proposals.
10. Preparing and reviewing evaluation reports to submit for approval, Initiating, coordinating, and preparing updated Procurement Plans (PPs) and Procurement Activity Schedules (PAS) in consultation with the Procurement department and Senior Management of MoIC according to the latest needs, developments and progress of the project.
11. Establish a comprehensive monitoring system to track progress including a procurement reporting capability.
12. Coordinating and responding to procurement queries, disputes, and complaints.
13. Provide support to the procurement department in overall project and procurement related activities and develop the capacity of the national procurement staff.
14. Other tasks that may be assigned by DM for admin and finance of MoIC.
 
MINIMUM SPECIALIZED QUALIFICATIONS:
Experience and Qualification:
▪ Minimum of five (7) years of specific experience in the field of Procurement and contract management with Bachelor degree or (5) years of specific experience in procurement and contract management withMaster’s degree is required. Previous experience in advisory position with Ministries is preferred
 
SKILLS:
▪ Communication skills (Dari, Pashto and English skills both verbally and written)
▪ Good organization skills
▪ Administration skills
▪ Good computer skills including (MS Word, Excel and Outlook
 
ABILILITY:
▪ Ability to train effectively and evaluate staff;
▪ Ability to analyze complex issues and develop alternative solutions;
▪ Ability to manage a varied workload and meet tight deadlines
▪ Ability to prepare written reports and make recommendations; make oral presentations to a variety of audiences in Procurement related topics;
▪ Able to work under pressure with loosing the overview over many activities that go on at the same time.
▪ Ability to work on own initiative
▪ Able to persuade and negotiate with people to ensure that standards are met.
▪ Ability to think strategically and to ensur that Procurement issues are addressed in the strategy and operational plans.